How To Scan A Document And Email It To A Colleague From A Multi-Function Printer

Overview

This article describes how to scan a document and email it to a colleague from a Multi-Function Printer (MFP).

Audience

Public

Information

1. Swipe your Saint Peter’s OneCard on the card reader attached to the MFP.
2. The MFP will show any pending print jobs you have waiting to release.
3. Press the home button on the right-hand side to get to the main menu.
4. Place your document in the scan feeder, or on the flat scanner.
5. Press the scan icon on the touch screen and the menu below will appear.  Press the “E-mail” icon to start your scan. Please note, the “File” and “WS Scan” options are not functional.  Scanning to your departmental “Shared” drive is not available. 
6. Once you press the “E-Mail icon, you will see the menu below.
7. Press the keypad icon to bring up the on-screen keyboard, or slide out the physical keyboard.  Enter the first email address, then press the multi button if you would like to add more recipients. 
8. After entering all email addresses, press OK, and the following confirmation screen will come up. 
9. Once you have checked the addresses, press the “Scan” button.
10. The recipient(s) will receive an email with the document shortly.